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15 August 2006
Source: https://ekm.netwarcom.navy.mil/netwarcom/nnwc-nipr/ncms/guides/alcoms/05406.txt
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ALCOM 054/06
COMMO - ENSURE SEPARATE COPY TO EKMS MANAGER/CO (CMS 033/06)
MSGID/GENADMIN/NCMS WASHINGTON DC/-/JUN//
SUBJ/ISIC AND IUC EKMS INSPECTION QUARTERLY REPORT//
REF/A/RMG/COMNAVNETWARCOM NORFOLK VA/201240ZAPR2006//
REF/B/DOC/DCMS WASHINGTON DC/05OCT2004//
NARR/REF A (ALCOM 039/06) ANNOUNCES NEW POLICIES TO IMPROVE DON
COMSEC MATERIAL ACCOUNTABILITY AND SECURITY. REF B, A PERSONAL
FOR, CALLS ON SENIOR COMMAND LEADERSHIP TO FULLY EXECUTE TO THE
EXTENT POSSIBLE REQUIREMENTS OF REF A. REF C IS EKMS 1, DON EKMS
POLICIES AND PROCEDURES FOR TIERS 2 AND 3.//
POC/B. SEMPLE/CDR/COMMANDING OFFICER/LOC:NCMS WASHINGTON DC
/TEL:240-857-9403/TEL:DSN: 857-9403
/EMAIL:BERNADETTE.SEMPLE(AT)NAVY.MIL
/EMAIL:BERNADETTE.SEMPLE(AT)NAVY.SMIL.MIL//
POC/H. ROYAL/GG-13/N7/LOC:NCMS WASHINGTON DC/TEL:240-857-7807
/TEL:DSN: 857-7807/EMAIL:HAYWOOD.ROYAL(AT)NAVY.MIL
/EMAIL:HAYWOOD.ROYAL(AT)NAVY.SMIL.MIL//
POC/W. WEAVER/ITCM/CMC/LOC:NCS WASHINGTON DC/TEL:240-857-7810
/TEL:DSN: 857-7810/EMAIL:WILLIE.J.WEAVER(AT)NAVY.MIL
/EMAIL:WILLIE.J.WEAVER(AT)NAVY.SMIL.MIL//
RMKS/1. THIS MESSAGE PUBLISHES THE INSPECTION REPORT TEMPLATE
ANNOUNCED REF A FOR ISIC/IUC USE IN PROVIDING QUARTERLY SUMMARIES
OF INSPECTION-RELATED INFO TO NCMS/N7. THIS QUARTERLY SUMMARY
REPORT DOES NOT CANCEL NOR WILL IT BE USED AS A SUBSTITUTE FOR
COPIES OF INSPECTION REPORTS OF FINDINGS THAT ISIC/IUC MUST
ALSO FORWARD TO NCMS/N7 (REF B, ARTICLE 440.A.(4) REFERS).
2. THE QUARTERLY SUMMARY REPORT WILL PROVE USEFUL IN EDUCATING
COMMAND SENIOR LEADERSHIP ABOUT NAVY CMS PROGRAM PROCESSES AND
REGULATIONS. IT WILL ALSO AID LEADERSHIP IN BOTH EXERTING AND
ENFORCING TIGHTER INTERNAL MANAGEMENT CONTROLS OVER SUBORDINATE
EKMS ACCOUNT OPERATIONS, AS REQUIRED REF B. FINALLY, THE DATA
IN THESE SUMMARY REPORTS CAN LEAD ALL TO APPLY STATISTICAL
THINKING IN DAY TO DAY ACTIVITIES AND APPLY THE CONCEPT FOR THE
PURPOSES OF CONTINUOUS PROCESS IMPROVEMENT AND ENHANCED COMSEC
MATERIAL SECURITY.
3. BEGINNING IN JULY, ISIC/IUC WILL USE THE FOLLOWING
TEMPLATE TO REPORT EKMS INSPECTION-RELATED INFO TO NCMS/N7 VIA
NAVAL MESSAGE. THE JULY REPORT WILL COVER INSPECTIONS COMPLETED
FROM 1 JAN TO 30 JUN 06. SUCCESSIVE MESSAGE REPORTS WILL BE
SUBMITTED AT THREE-MONTH INTERVALS THEREAFTER, OR QUARTERLY.
REPORT CONTENT WILL BE STRUCTURED AS FOLLOWS:
BEGIN QUOTE
201240Z APR 06
FM ISIC/IUC
TO NCMS WASHINGTON DC/N7/
SUBJ/EKMS INSPECTION QUARTERLY REPORT (1ST QTR)
REF/A/DOC/COMNAVNETWARCOM NORFOLK VA/201240ZAPR06/
REF/B/DOC/DCMS WASHINGTON DC/05OCT04/
NARR/REF A (ALCOM 039/06) ANNOUNCED NEW POLICIES TO IMPROVE DON
COMSEC MATERIAL ACCOUNTABILITY AND SECURITY. REF B IS EKMS 1,
DON EKMS POLICIES AND PROCEDURES FOR TIERS 2 AND 3./
1. PER REFS (A) AND (B), THE FOLLOWING INFORMATION IS
PROVIDED FOR EKMS ACCOUNTS INSPECTED DURING (STATE WHETHER
FIRST, SECOND, THIRD
OR FOURTH QUARTER, AS APPLICABLE) OF CY 200X:
A. TOTAL NUMBER INSPECTED:
B. TOTAL NUMBER WITH NCMS AS CENTRAL OFFICE OF RECORD (COR):
C. TOTAL NUMBER WITH TIER 1 (LACKLAND AFB SAN ANTONIO TX OR FT.
HUACHUCA AZ) AS COR:
D. TOTAL NUMBER GRADED AS SATISFACTORY:
E. TOTAL NUMBER GRADED AS UNSATISFACTORY:
F. TOTAL NUMBER OF COMSEC INCIDENTS AND INCIDENT TYPE REPORTED
(E.G., MISSING MATERIAL, ETC.) BY EACH ACCOUNT (ACCT) SINCE LAST
FORMAL INSPECTION (REFERENCE ACCT NR WHEN SUPPLYING THIS
INFORMATION):
G. DATE EACH ACCT WAS LAST (PREVIOUSLY) INSPECTED AND IDENTITY
OF INSPECTING ORGANIZATION (REFERENCE ACCT NR WHEN SUPPLYING
THIS INFORMATION).
H. NON-COMPLIANT ITEMS (NCI) IDENTIFIED DURING THIS INSPECTION:
(CITE AS FOLLOWS):
1) REGULATION/PUBLICATION(S) AND SECTION AND SUBSECTION
NUMBER(S):
2) REGULATION/PUBLICATION STANDARD HEADING/TOPIC AREA:
I. CLEAR, DETAILED DESCRIPTION OF THE NONCOMPLIANCE INCLUDING,
BUT NOT LIMITED TO:
1) LOCATION OF THE PROBLEM, E.G., BUILDING, SHIP, ETC.
2) SPECIFIC PLACE OR AREA OF THE PROBLEM, E.G., ROOM, VAULT, ETC.
3) COMPLETE DESCRIPTION OF WHAT IS NOT IN COMPLIANCE.
4) CORRECTION DATE - "TO BE CORRECTED BY: (DATE)
"NOTE: IF A NCI IS CORRECTED DURING THE INSPECTION, THE
INSPECTOR MAY USE HIS/HER DISCRETION WHETHER OR NOT TO CITE THE
NCI. IF CITED, PUT "CORRECTED DURING THE INSPECTION."
J. TRENDS OBSERVED AMONG ACCTS INSPECTED (E.G., MORE THAN ONE
INSTANCE OF MISAPPLICATION OR MISUNDERSTANDING OF EXISTING
POLICY, FAILURE TO CORRECTLY APPLY TPI, USE OF INCORRECT
TRANSPORTATION METHOD FOR CCI, ETC.):
K. TOTAL NUMBER OF ACCTS HAVING "OUTSTANDING" NCI
IDENTIFIED DURING PREVIOUS INSPECTION: (REFERENCE ACCT NR OF
COMMAND; IDENTIFY ITEM THAT REMAINS UNCORRECTED; REASON GIVEN
FOR FAILURE TO CORRECT):
L. TOTAL NUMBER OF ACCTS WAIVED OF INSPECTION
REQUIREMENT THIS QTR AND RESCHEDULED INSPECTION DATES:
(NAME AND ACCT NUMBER OF COMMAND WAIVED; RESCHEDULED INSPECTION
(DAY/MONTH/YEAR)) NOTE: THIS INCLUDES FORWARD-DEPLOYED UNITS.
M. TOTAL NUMBER OF ACCTS OVERDUE FOR 18-MONTH A&A TRAINING
VISITS:
N. TOTAL NUMBER OF ACCTS THAT HAVE RECEIVED A RECONCILIATION
NOTICE FOR LAST FIXED-CYCLE INVENTORY SUBMISSION:
O. TOTAL NUMBER OF ACCTS PENDING FIXED-CYCLE RECONCILIATION
(PROVIDE ACCT NR, PREP DATE OF FIXED-CYCLE INVENTORY;
APPROXIMATE DATE (DAY/MONTH/YEAR) INVENTORY MAILED FOR
PROCESSING):
P. TOTAL NUMBER OF FEEDBACK REPORTS (AS DEFINED IN EKMS 3
(SERIES)) SUBMITTED TO NCMS THUS FAR IN CY:
Q. ISIC/IUC POC INFORMATION:"
END QUOTE
4. PRECEDING TEMPLATE WILL BE PUBLISHED IN FORTHCOMING WEB-BASED
EKMS 3B; POSTING TO BE ANNOUNCED BY ALCOM. FEEDBACK ON TEMPLATE IS
ESPECIALLY WELCOMED FROM EKMS INSPECTORS. PROVIDE VIA
EMAIL TO MESSAGE POC.
5. THIS ALCOM CANCELLED FOR RECORD PURPOSES 30JUN07.//